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REVISION HISTORY
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Version
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Date
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Revision description/Summary of changes
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Author
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8.0
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01 August 2025
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Throughout the regulations
- Insertion of missing words and small spelling or grammatical changes throughout.
- Small clarification and formatting changes throughout.
- Updated references to ‘Director of Registry’ to Director of Registry and Academic Development’
- Some larger areas of re-wording providing additional clarity, which does not impact a regulatory or material change
- Change of terminology from ‘interim award’ to ‘exit award’
- Change of frequency of ‘on track to submit’ meetings from at least three months prior to at least four months prior (sections A, C, D, and E)
Section A: General Regulations Governing All Research Degrees
- Change of criteria recorded where independent chairs are appointed where the collective number of UKPGR examinations examined by the examination team falls below 3. (Previously below 6)
• Amendment made to ‘Associate supervisors’ to now reflect ‘External supervisors and external advisors’, with clarification on role included. (s. A3.5)
Section G - Regulations for the Award of PhD by Prospective Publication
- Section added to reflect the new addition of the Award of PhD by Prospective Publication
- Previous Section G (related to Higher Doctorates) has been moved to Section H.
- Document Sign-off, Ownership Details and Revision History
- ‘Approved by’ box amended to ‘Senate’ from ‘UTLC and URC’ to reflect practise.
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Registry
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7.0
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1 August 2024
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Throughout the regulations
- Insertion of missing words and small spelling or grammatical changes throughout.
- Small clarification and formatting changes throughout.
Section A – General regulations governing all research degrees
- Amendment and clarification provided within A1.10 Alternative formats of thesis submission, specifically in relation to requests made by PGRs with a disability
- Slight amendments made the requirements of the supervisory team in section A3
Section D - Professional Doctorate, incorporating the Master in Research
- Amendment to D5.8 to state that following initial assessment (progression stage), that the examination team reserve the right to request a further viva after resubmission
- Amendment to D5.9 and D5.12 to state that following amendments, if the PGR has failed/been downgraded the examination team must hold a viva before decision is finalised.
Section E - PhD and EntD
- Amendment to E5.10 to state that following initial assessment (progression stage), that the examination team reserve the right to request a further viva after resubmission
- Amendment to E5.11 and E5.14 to state that following amendments, if the PGR has failed/been downgraded the examination team must hold a viva before decision is finalised
- Guidance to alternative thesis format altered to reflect that included in A10.
Section G: Higher Doctorates
- Clarity provided on appeal procedure
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Registry
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6.0
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1 August 2023
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Throughout the regulations
- Insertion of missing words and small spelling or grammatical changes throughout.
- Small clarification and formatting changes throughout.
Section A – General regulations governing all research degrees
- Clarity provided around dual enrolment
- Introduction of ‘fit to submit’ regulation
- Introduction of the record of achievement (under 50 credits only)
- Clarification of revocation of award process
- Emphasis on student visa implications of student’s requesting additional time to complete
- Clarity on process for the request to increase wordcount
- Introduction of A.4.9 ‘The Examination Team’. The information used to sit in Section N within the Quality Assurance Regulations but has been moved to the Award Regulations for parity and process ownership by the PGR Team.
Section B: Masters by Research
- Clarity on the period required for further editorial corrections to be submitted, given as an outcome of the revised submission.
Section C: Master of Philosophy
- Clarity on the period required for further editorial corrections to be submitted, given as an outcome of the revised submission.
Section D: Professional Doctorate, incorporating the Master in Research
- Clarity of the progression panel membership
- Introduction of second discretionary PM viva
- Clarity on the period required for further editorial corrections to be submitted, given as an outcome of the revised submission.
Section E: PhD and EntD
- Clarity on the period required for further editorial corrections to be submitted, given as an outcome of the revised submission
- Clarity of the progression panel membership
- Clarity on restrictions of change of programme for PhD and EntD candidates
Section F: PhD by Publication
- Clarity on the period required for further editorial corrections to be submitted, given as an outcome of the revised submission
Section G: Higher Doctorates
- Insertion of outcome appeal outcome window
- Clarity provided on qualifying criteria
- Insertion of the usual requirement to submit all work electronically.
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Registry
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5.0
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1 August 2022
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Throughout the regulations
- Insertion of missing words and small spelling or grammatical changes throughout.
- Small clarification and formatting changes throughout.
- Some larger areas of re-wording to address providing additional clarity, which does not impact a regulatory change.
- Some areas of duplication have been deleted.
- Insertion of hyperlinks.
Section A – General regulations governing all research degrees
A1.10 Alternative formats of thesis submission
- Links provide to guidance that is now found in the appendices.
- Change of approval procedure from through validation to School Dean and Dean of Graduate School.
- Alternative formats should normally be declared at research support plan submission and be formalised at progression monitoring one.
- Inclusion that an alternative format may be required to provide a reasonable adjustment for a PGR with a disability.
- Confirmation that the appropriate guidelines will be made available to examiners.
A2.5 Candidates enrolled on a campus based research degree
- Updated to clearly define what is a campus based research degree to differentiate between research degrees that are delivered via distance learning.
A4.1 Examination and assessments – candidate responsibilities
- Clarity provided to explain ‘fit to sit’ in relation to submitting work for assessment and for attendance at progression and final viva examinations.
A4.4 Application for the writing-up period
Removal of point A4.4.10 which states that no further time will be allowed at the end of the writing-up period, as this contradicts that end extensions are permitted at this stage.
A5 Revocation of a research degree
- New section created to support the revocation of degree
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Registry
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